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Providence Health & Services Administrative Assistant 3 in Beaverton, Oregon


Providence St. Joseph Health is calling an Administrative Assistant for our Providence Health Plan team located in Beaverton, OR.

In this position you will have the following responsibilities:

  • Provides comprehensive administrative support to the leadership team; schedules meetings; maintains calendars; collects and distributes meeting materials, mail distribution, filing and organization of invoices for budget tracking and ordering.

  • Composes and types correspondence, memos, agendas, minutes, presentations, overheads and powerpoints with little or no guidance. This may involve obtaining, organizing and planning suitable presentations and arranging print jobs and distribution.

  • Designs and maintains department website and preparation of documents for ProvLink.

  • Establishes and maintains a system for indexing, updating and tracking departmental policies and procedures. Distributes new and revised documents.

  • Coordinates travel arrangements for medical directors, directors, managers and staff.

  • Coordinates with appropriate areas and IS on all issues related to telephones, computers, software, and cubicle seating arrangements and parking. Coordinates procurement and repair of pagers and cell phones within the department. Actively participates in space planning activities.


Required qualifications for this position include:

  • High School diploma.

  • Five years of work experience as an administrative assistant including thorough knowledge of administrative support procedures.

  • Thorough knowledge of software applications (e.g. Word, Outlook, Excel, PowerPoint, ShrarePoint).

Preferred qualifications for this position include:

  • Associate degree or equivalent education.

  • Experience as an administrative assistant in a health related field.

  • Experience in medical terminology or insurance.

  • Demonstrated success in compiling clear, accurate and complete meeting minutes from fast paced meetings that address a variety of subjects.

  • Strong organizational, prioritization and project management skills.

  • Excellent interpersonal and communication skills (oral and written), with a consistent regard for tactfulness and confidentiality.

  • Proven ability to generate timely and accurate results in response to general supervision from multiple individuals.

  • Proven ability to work collaboratively in a fast paced, team oriented environment.

  • Knowledge of confidentiality and HIPAA privacy rules and regulations in a healthcare setting.

  • Ability to operate in an environment with a great deal of latitude for independent judgment and decision making.

  • Ability to provide a high level of integrity due to the level and number of contacts, internal and external, with constant exposure to highly confidential information.

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Oregon-Beaverton

Req ID: 238734