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Providence Health & Services Assistant Executive Admin in Beaverton, Oregon


Providence St. Joseph Health is calling an Assistant Executive Admin to our location in Beaverton, OR.

Providence Health Plan and Providence Health Assurance serve more Oregonians than any other carrier, and we continue to grow in exciting ways. Our Compliance & Risk organization ensures that we’re able to maintain & continually enhance offerings for our members, and we’re seeking a team member who will support this group’s dynamic needs. If you’ve worked as an executive or legal assistant, and if you enjoy the challenge of building business acumen while keeping a team running, we’d love to get to know you. Apply today to learn more!

In this position you will have the following responsibilities:

  • Exercises independent judgment and decision making as well as provides administrative assistance in handling incoming information, including email, and material for a C-level Officer of Providence Health Plans as well as for other leaders as needed.

  • Composes and types correspondence, memos, schedules, reports and other projects. Prepares correspondence for review and signature. Routes or answers general inquiries not requiring executive’s personal attention.

  • May research background material and collect data for reports, speeches, presentations, and correspondence.

  • Coordinates and arranges travel for Chief Officer/ and other leaders as needed.

  • Meets and deals with individuals who contact the executive’s office by phone or in person. Provides information and assistance as able or makes appropriate referrals.

  • Maintains executive’s calendar and schedules. Arranges and coordinates meetings and other commitments for the executive and other leaders as needed.

  • Serves as liaison for directors, managers and supervisors, administrative staff, medical staff and others, relaying messages and gathering information for the executive.

  • Responsible for external contacts with various representatives/organizations outside the health system regarding schedules, communications, and confidential matters involved with the Chief Officer s office.


Required qualifications for this position include:

  • 5-10 years work experience, preferably in the health care industry.

  • 5 years spent in a position equal to executive or administrative secretary.

  • Expert knowledge of administrative practices, procedures, and protocols.

  • Advanced ability to use Microsoft Office (Word, PowerPoint, Excel, Outlook) and Visio.

  • Strong interpersonal communication skills and the ability to plan, organize projects, and manage workflow with a great deal of latitude for independent judgment while maintaining the ability to balance multiple demands.

  • A high level of tact and integrity due to the level and number of contacts, both internal and external, and the constant exposure to highly confidential health system information.

  • Experience with Computer, InFocus Projector, FAX machine, photocopier, and miscellaneous office equipment.

Preferred qualifications for this position include:

  • 5-10 years work experience in the health care industry,

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Health Plan/Insurance Nursing

Location: Oregon-Beaverton

Req ID: 228816